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Article 7
Conference 
(1) 
(a) There shall be a Conference consisting of the States party to this Convention whether or not they are members of any of the Unions. 
(b) The Government of each State shall be represented by one delegate, who may be assisted by alternate delegates, advisors, and experts. 
(c) The expenses of each delegation shall be borne by the Government which has appointed it. 
(2) The Conference shall: 
(i)
discuss matters of general interest in the field of intellectual property and may adopt recommendations relating to such matters, having regard for the competence and autonomy of the Unions; 
(ii)
adopt the biennial budget of the Conference; 
(iii)
within the limits of the budget of the Conference, establish the biennial program of legal-technical assistance; 
(iv)
adopt amendments to this Convention as provided in Article 17; 
(v)
determine which States not Members of the Organization and which intergovernmental and international non-governmental organizations shall be admitted to its meetings as observers; 
(vi)
exercise such other functions as are appropriate under this Convention. 
(3) 
(a) Each Member State shall have one vote in the Conference. 
(b) One-third of the Member States shall constitute a quorum. 
(c) Subject to the provisions of Article 17, the Conference shall make its decisions by a majority of two-thirds of the votes cast. 
(d) The amounts of the contributions of States party to this Convention not members of any of the Unions shall be fixed by a vote in which only the delegates of such States shall have the right to vote. 
(e) Abstentions shall not be considered as votes. 
(f) A delegate may represent, and vote in the name of, one State only. 
(4) 
(a) The Conference shall meet in ordinary session, upon convocation by the Director General, during the same period and at the same place as the General Assembly. 
(b) The Conference shall meet in extraordinary session, upon convocation by the Director General, at the request of the majority of the Member States. 
(5) The Conference shall adopt its own rules of procedure. 
Article 8
Coordination Committee 
(1) 
(a) There shall be a Coordination Committee consisting of the States party to this Convention which are members of the Executive Committee of the Paris Union, or the Executive Committee of the Berne Union, or both. However, if either of these Executive Committees is composed of more than one-fourth of the number of the countries members of the Assembly which elected it, then such Executive Committee shall designate from among its members the States which will be members of the Coordination Committee, in such a way that their number shall not exceed the one-fourth referred to above, it being understood that the country on the territory of which the Organization has its headquarters shall not be included in the computation of the said one-fourth. 
(b) The Government of each State member of the Coordination Committee shall be represented by one delegate, who may be assisted by alternate delegates, advisors, and experts. 
(c) Whenever the Coordination Committee considers either matters of direct interest to the program or budget of the Conference and its agenda, or proposals for the amendment of this Convention which would affect the rights or obligations of States party to this Convention not members of any of the Unions, one-fourth of such States shall participate in the meetings of the Coordination Committee with the same rights as members of that Committee. The Conference shall, at each of its ordinary sessions, designate these States. 
(d) The expenses of each delegation shall be borne by the Government which has appointed it. 
(2) If the other Unions administered by the Organization wish to be represented as such in the Coordination Committee, their representatives must be appointed from among the States members of the Coordination Committee. 
(3) The Coordination Committee shall: 
(i)
give advice to the organs of the Unions, the General Assembly, the Conference, and the Director General, on all administrative, financial and other matters of common interest either to two or more of the Unions, or to one or more of the Unions and the Organization, and in particular on the budget of expenses common to the Unions; 
(ii)
prepare the draft agenda of the General Assembly; 
(iii)
prepare the draft agenda and the draft program and budget of the Conference; 
(iv)
[deleted] 
(v)
when the term of office of the Director General is about to expire, or when there is a vacancy in the post of the Director General, nominate a candidate for appointment to such position by the General Assembly; if the General Assembly does not appoint its nominee, the Coordination Committee shall nominate another candidate; this procedure shall be repeated until the latest nominee is appointed by the General Assembly; 
(vi)
if the post of the Director General becomes vacant between two sessions of the General Assembly, appoint an Acting Director General for the term preceding the assuming of office by the new Director General; 
(vii)
perform such other functions as are allocated to it under this Convention. 
(4) 
(a) The Coordination Committee shall meet once every year in ordinary session, upon convocation by the Director General. It shall normally meet at the headquarters of the Organization. 
(b) The Coordination Committee shall meet in extraordinary session, upon convocation by the Director General, either on his own initiative, or at the request of its Chairman or one-fourth of its members. 
(5) 
(a) Each State whether a member of one or both of the Executive Committees referred to in paragraph (1)(a), shall have one vote in the Coordination Committee. 
(b) One-half of the members of the Coordination Committee shall constitute a quorum. 
(c) A delegate may represent, and vote in the name of, one State only. 
(6) 
(a) The Coordination Committee shall express its opinions and make its decisions by a simple majority of the votes cast. Abstentions shall not be considered as votes. 
(b) Even if a simple majority is obtained, any member of the Coordination Committee may, immediately after the vote, request that the votes be the subject of a special recount in the following manner: two separate lists shall be prepared, one containing the names of the States members of the Executive Committee of the Paris Union and the other the names of the States members of the Executive Committee of the Berne Union; the vote of each State shall be inscribed opposite its name in each list in which it appears. Should this special recount indicate that a simple majority has not been obtained in each of those lists, the proposal shall not be considered as carried. 
(7) Any State Member of the Organization which is not a member of the Coordination Committee may be represented at the meetings of the Committee by observers having the right to take part in the debates but without the right to vote. 
(8) The Coordination Committee shall establish its own rules of procedure. 
Article 9
International Bureau 
(1) The International Bureau shall be the Secretariat of the Organization. 
(2) The International Bureau shall be directed by the Director General, assisted by two or more Deputy Directors General. 
(3) The Director General shall be appointed for a fixed term, which shall be not less than six years. He shall be eligible for reappointment for fixed terms. The periods of the initial appointment and possible subsequent appointments, as well as all other conditions of the appointment, shall be fixed by the General Assembly. 
(4) 
(a) The Director General shall be the chief executive of the Organization. 
(b) He shall represent the Organization. 
(c) He shall report to, and conform to the instructions of, the General Assembly as to the internal and external affairs of the Organization. 
(5) The Director General shall prepare the draft programs and budgets and periodical reports on activities. He shall transmit them to the Governments of the interested States and to the competent organs of the Unions and the Organization. 
(6) The Director General and any staff member designated by him shall participate, without the right to vote, in all meetings of the General Assembly, the Conference, the Coordination Committee, and any other committee or working group. The Director General or a staff member designated by him shall be ex officio secretary of these bodies. 
(7) The Director General shall appoint the staff necessary for the efficient performance of the tasks of the International Bureau. He shall appoint the Deputy Directors General after approval by the Coordination Committee. The conditions of employment shall be fixed by the staff regulations to be approved by the Coordination Committee on the proposal of the Director General. The paramount consideration in the employment of the staff and in the determination of the conditions of service shall be the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting the staff on as wide a geographical basis as possible. 
(8) The nature of the responsibilities of the Director General and of the staff shall be exclusively international. In the discharge of their duties they shall not seek or receive instructions from any Government or from any authority external to the Organization. They shall refrain from any action which might prejudice their position as international officials. Each Member State undertakes to respect the exclusively international character of the responsibilities of the Director General and the staff, and not to seek to influence them in the discharge of their duties.